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Registration and abstract submission

Thank you for your interest in attending the SSD19 Conference.  The success of the Conference depends on your active commitment.

APPLICATION

Abstract must be submitted electronically by 2515 February 2019 via the web page for abstract submission; other ways (email, fax, etc.) will not be accepted. It must be made within 2 pages using the template as provided here. Authors are to provide permissions of sharing their abstracts online on the SSD19 web site prior to the Conference. The highlights of 2 to 3 sentences in each abstract will appear in the abstract book and the full abstracts will be distributed in a USB stick at the Conference.

Every presenting author (who will attend the Conference as a registered participant) may submit two abstracts but no more than one for oral presentation. Additional abstract(s) being presented by the same participant will not be taken into account.

Online application of abstract submission has been closed. Acceptance of the submitted abstract was notified to the applicant on 15 April 2019.

Oral presentation (except keynote/invited lectures) will be allocated 12 minutes each followed by few-minutes questions & answers.
Poster presentation will be made with a A0-size (1189 mm high x 841 mm wide) poster mounted on a display panel prepared by the organizer. More detailed guidelines for presentations will be provided in due course.

Note that acceptance of the abstract does not mean acceptance of the proceeding which would be published on the Radiation Measurements journal (RM) as the SSD19 special issue. The standard peer-review process which is the same with that of regular issues of RM will be applied to all submitting manuscripts.

REGISTRATION FEE FOR SSD19

Registration and application to tours should be made via the web page.

Category Early bird till 15 May 2019 Standard till 15 August 2019 Late till Conference
Conference for general 60,000 JPY 75,000 JPY 90,000 JPY
Conference for student 40,000 JPY 50,000 JPY 60,000 JPY
Conference for accompanying person 20,000 JPY 25,000 JPY 30,000 JPY
Marko Moscovitch School for general 30,000 JPY 40,000 JPY 50,000 JPY
Conference + Marko Moscovitch School for general 80,000 JPY 100,000 JPY 120,000 JPY
Conference + Marko Moscovitch School for student 60,000 JPY 75,000 JPY 90,000 JPY

Full registration and student fees include: Attendance to all Conference sessions, Conference bag, coffee/ tea between the sessions and social program (welcome reception, banquet and tour; details will follow soon).

Accompanying person fee includes: Participation in the social program; it does not give access to scientific sessions.

Cancellation Policy

  • Registration cancelled till 15 May 201975 % refund of the registration fee(s) paid  (the remaining 25% contributes to the administration cost incurred)
  • Registration cancelled till 15 August 201950% refund of the registration fee(s) paid  (the remaining 50% contributes to the administration cost incurred)
  • Registration cancelled after 15 August 2019No refund

AWARD FOR REDUCED CONFERENCE FEE & MARKO MOSCOVITCH SCHOOL FEE

Application of reduced conference fee / Marko Moscovitch School fee was closed. The result will be notified personally to the applicant by 15 April 2019.

To enable students and postdocs to attend the SSD19 conference whose institutions are not able to provide financial support, the organization may sponsor attendants through a 50% reduced conference fee. In exceptional cases the organization may decide to give a 100% reduction (i.e. no conference fee). Professionals may also apply for a reduced Marko Moscovitch School fee. Students who like to attend both the Marko Moscovitch School and the conference can apply for a reduced combined fee.

Since a reduced fee can be offered to a limited number of attendants only, the organization will rank applications based on the criteria listed below. If you feel you are entitled for a reduced fee, please inform the SSD19 secretariat (ssd19sec@ml.hiroshima-u.ac.jp) by email of your entry by 2515 March 2019 after submitting your abstract.

Criteria:

  • You are a graduate (MSc or PhD) student or within two years post-graduation, and if post-graduation, you are in a related postdoctoral position.
  • Solid state dosimetry is part of your research.
  • Your institute is not able to pay the full conference fee and there are no alternative funding possibilities.
  • You are first author of a presentation (poster or oral) at the SSD19 conference.
  • Your presentation will strengthen the scientific quality of the SSD19 conference.
  • You may be expected to contribute to the field of Solid State Dosimetry in the future.